Align Supply and Demand In short, the purpose of sales and operations planning is to align supply and demand Without an S&OP process, the supply chain wouldn't know what products to make, and at what time The sales andBob Stahl continues his series of columns on Executive S&OP with his framework for managing the final two steps of the fivestep S&OP process, the PreMeeting and the Executive MeetingEmail us at email protected or ask the author directly by using the form to the right If you cannot view the
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Executive s&op meeting agenda-Authorize changes in production or procurement rates;Once the capacity plan is reviewed, the preS&OP meeting (step 4) is possible Here the S&OP Committee finalizes the monthly schedule and the rolling schedule and resolves most, or all, major conflicts They then develop the agenda for the executive S&OP meeting (step 5) The Executive S&OP Meeting reviews the results of the previous month, what went right, what went wrong, and
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A formal, monthly S&OP meeting was conducted with the stakeholders to review demand patterns and supply risks and to establish the supply plan for the next quarter Participants of these regular meetings included executive staff and key stakeholders from operations, marketing, and finance The S&OP team meetings were organized around a ˝stoplight ˛ system (green=okay,"A wellrespected S&OP coach or advisor and an executive champion are key participants in gaining this commitment" Organizations without S&OP may "unconsciously" attempt to establish equilibrium between demand and supply However, S&OP demands a formal and rigorous process An effective, longterm S&OP process needs a strong foundation and requires the following to beThe sofco product range supports your Sales & Operations Planning (S&OP) process from endtoend from the preS&OP phases of Financial Planning, Demand Management and Supply Planning, to the Executive S&OP meeting In the postS&OP phases, the embedded reporting and performance management capabilities of the software highlight possible deviations of actual
· Tips for writing your agenda Across many different types of meetings — whether they are staff meetings, committee meetings, project checkins, board meetings, or sales calls — there are common items you will see listed on agendas over and over You might think of these as the building blocks for your agendaDepending on what type of meeting you're having, choose what agendaTo relate the dollarized version of the S&OP information to the Business Plan; · Step #1 Data Gathering End of Month Sales Actuals, Statistical Forecasts & Supply Actuals The Executive S&OP Process Step #5 Executive Meeting Decisions & Game Plan Step #4 PreS&OP Meeting Conflict Resolution, Recommendations & Agenda for Exec Mtg Step #2 Demand Planning Management Forecast 1stpass spreadsheets Step #3 Supply Planning
· Step 5 Conduct Executive S&OP Meeting Executive engagement in the meeting is critical to drive adoption and execution of the plan, increasing the probability for longterm success and value Projecting plans onto a screen from the planning system, rather than using handouts, is one effective method for keeping everyone engaged Plans should be presented at anThe meeting structure should be consistent at each S&OP meeting This allows all process owners to know exactly what to expect and to come prepared with their homework done, ready to reconcile gaps in performance and to share learning This topmanagement gathering, which happens every month, should adhere to the agenda outline in Figure 61 · A company might follow one of a few slight variations of the stepbystep S&OP process The accompanying graphic shows a monthly fivestep process data gathering, demand plan, supply plan, preS&OP, and finally the executive S&OP meeting, where decisions are made Sales and Operations Planning Tips from the Pros
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· Key Point A Sales and Operation Planning (S&OP) meeting is a meeting to design the future course of a business Yet, too many companies spend too much time talking about the past or the current period I recommend using about 6070% of the time discussing the futureSteps to S&OP There are two distinct phases to S&OP 1) process design, and 2) process conduct In the design phase, all of the technical workings are engineered, and in the conduct phase S&OP is used as a business management process The following 10 steps describe how to go about these two phases Steps 15 are design and steps 610 areThe S&OP process revolves around a series of steps that lead to an Executive S&OP meeting Each step, starting with solid segmentation and a product management, followed by the demand, inventory and supply review, needs thorough preparation, supported by the right processes and tools During the Executive S&OP meeting, different scenarios to
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Executive S&OP meeting Single companywide plan Page 7 What is S&OP Organizational position Marketing Management Level through S&OP representation No preference Production Costs sensitivity production & logistics Low High High Competitive position through logistics The ownership of the S&OP processesThe facilitator of the S&OP processes Page 8 Agenda • WhatEach of these meetings has a special agenda, which I describe more fully below What is the Purpose of S&OP?The agenda should consist of at least five items for discussion First of all, you review the action items from the previous meeting Secondly, you look at the overall business performance, expressed in financial terms (turnover, EBIT, ROCE, etc) Thirdly, you can then dive deeper into the different segments, discussing any
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Summarise escalations and next steps Specify post S&OP communication and ownership Agree any agenda changes for next S&OP Meeting REVIEW SUPPLY / PRODUCTION PLANS Expected Production constraints (14 to 52 week horizon) Alternate sourcing options ( if needed) Production Prioritisation ( for key products / customers) O Special pack requirements Review Manufacturing · The PreS&OP meeting didn't happen this month, and the data was summarized by the S&OP coordinator for the Executive S&OP meeting Track your progress over time Including a simple chart like the one below in your monthly executive deck isBasically, the process has five stages comprising data collection, demand planning, supply planning, preliminary meeting and finally executive S&OP meeting With
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Recommendations and realignments before executive S&OP meetings Optimize Supply Planning Identifying gaps in the plan and ˚x it ahead of time Get ˚nalized inputs from key stakeholders within the organization Determine key performance indicators Increase pro˚t margins while meeting demand Improve and connect Materials Requirement Planning (MRP), Distribution ResourceS&OP stands for Sales & Operations Planning, which is a process that integrates demand, supply, and financial planning into one business plan It links strategic plans to operational plans, and aims to develop the most desirable product portfolio and mix to maximize sales and profitStructured Meeting AgendaSince the S&OP meetings need to be routine, they should follow a fixed agenda in a prespecified amount of time (eg, two to four hour meetings or for some companies, a whole day) While my prior S&OP article went into more depth on how to run these, generally the meetings need to include a review of how well previous plans were met, including a
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· As you plan the agenda for your next S&OP meeting and assign action items to your team members, the process will seem like a lot of additional work and new meetings Over time, the reality is that S&OP will reduce the work and number of meetings originally caused by missed shipments, cancelled orders, capacity problems and ad hoc problem solving · As you plan the agenda for your next S&OP meeting and assign action items to your team members, the process will seem like a lot of additional work and new meetings Over time, the reality is that S&OP will reduce the work and number of meetings originally caused by missed shipments, cancelled orders, capacity problems and ad hoc problem solving · The S&OP process includes an updated forecast that leads to a sales plan, production plan, inventory plan, customer lead time (backlog) plan, new product development plan, strategic initiative plan and resulting financial plan Plan frequency and planning horizon depend on the specifics of the industry
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Alternatives, sends findings to executive S&OP Executive S&OP team Makes decisions on critical issues, authorizes spending for production, reviews financial plan to business performance "Who are the owners of the S&OP process" Without effective process governance S&OP process planning, control, execution, and improvement will fail · S&OP is typically conducted by executivelevel management professionals on a monthly basis and allows them to better align their plans with companywide objectives One of the most common organizational issues is misalignment between sales and operations teams · Let's start with the goals of the executive S&OP meetingSales and operations planning is all about alignmentIt's about getting the entire company pulling in the same direction To achieve this, the executive team needs to Clearly understand the current status of the company and have visibility into the issues and opportunities
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· S&OP executive meeting Very interesting posts on the issue of making this meeting effective part1 and part2 by John Westerveld from Kinaxis My comments on these two excellent posts If there is an issue with the attendance of executives my POV is that if one can´t even make the guys show up, one hasn´t implemented the process yet and has not addressed the main andKey players assemble to review the data and set the agenda for the final step, the executive S&OP meeting Team members at the premeeting typically include people from prior steps, at least one person from the finance area, and the S&OP process owner, the demand manager Other preS&OP team members might include a number of key supply chain managers and other area managers,Executive S&OP S&OP Implementation process the 10 steps Case Study from FMCG industry New Zealand Also included with this document is a bonus zip of 41 Lean documents (includes templates, case studies, articles, posters, charts, and more) Got a question about the product?
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Every company will have some variation of this meeting structure Some companies may require multiple demand meetings aligned with geographic sales territories Others willExecutive meeting agenda Executive team meetings are a part of daily life for both large enterprises and small startups Because of the formal nature of the meeting, having a clearlystructured agenda is key Executive meeting agenda example (created in Nuclino) Now that you have seen a variety of sample meeting agendas, it's time to go out and create your own While · Agenda for the S&OP meeting;
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Executive S&OP meeting to make the most efficient use of the monthly planning session These include • Excel, Access or PowerPoint for S&OPInnovation and Strategy Review – impact of New Product Introductions (NPIs) • Demand Review – includes baseline demand as well as demand sensing and demand shaping activities • Supply Review – monitor inventory levels and production· Lack of an Executive S&OP – If S&OP is only being conducted with middle manager involvement, you don't really have S&OP In most cases, an executive summary, KPI review, and decision making session as needed, can be worked into the monthly executive meeting efficiently Look for a blog post dedicated to Executive S&OP soon · Design – The design of the process and meetingsThe S&OP Meeting Its objectives are Review, accept or modify the decisions made by the PreMeeting team;
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· The S&OP process focuses on the tactical horizon, typically from 3 to 18 or 24 months When developing the process timing, the key point in the calendar is the existing business planning meeting This has to become the executive S&OP meeting, and the process steps leading to that have to be backward scheduled accordinglyThe executive S&OP meeting provides a forum for routine decisionmaking where the executive leader considers team recommendations and decides the course of actionWhen the executive leader is not committed to this decisionmaking forum, functional leaders will find other ways to resolve their issues and the result is friction, confusion, and under performanceReview customer service performance, new product issues;
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Traditional S&OP is Static Respond to Market Changes in RealTime Your supply chain has many moving parts – making endtoend synchronization challenging Synchronization, however, leads to a collaborative S&OP management process that allows you to respond to market changes in real time This is an essential ingredient for today's highly · The Graphical 5Section Sheet allows you to see the whole family story for S&OP in one place, helping executive management make efficient decisions DBM Systems Unlocking the Value of S&OP admin@dbmsyscom Home The Virtual S&OP Accelerator The DBM Difference Tools and Methodology Newsletter Publications Contact More Doug Dedman May 1, 19; · Step 5 – Executive S&OP meeting Make decisions Authorize changes in S&OP plan Relate Rup version Resolve issues Review performance, product issues, special projects, etc 35 36 What are critical success factors for S&OP?
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S&OP Components Component meetings of the S&OP flow The component meetings typically are the capstone to an underlying subprocess confirming the plan associated with that subprocess How many of each component How the components integrate with shorter term tactical meetings and the executive meeting structureCSF for S&OP Top Management Involvement Ongoing Routine S&OP Meetings Structured meeting agendas Cross functionalWhat is the ideal agenda for an Executive S&OP meeting?
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· Executive S&OP Meeting; · S&OP meetings should not include any time discussing operational issues A good way to think about S&OE is to picture a middleman that receives, interprets and forwards information between the operational and strategic levels On the one hand, it breaks down the strategic input from S&OP into detailed instructions that can be executed in daily business WhenTransitioning from S&OP to Integrated Business Planning APICS NYC LI professional development meeting September 14, 11 As this is a toolkit talk book there is more material here then would be provided to a CFO
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The Best of the Best S&OP Conference is a global gathering of the brightest minds in the industry The Best of the Best S&OP Conference presented by APICS and the Institute of Business Forecasting and Planning is the leading educational and networking event for professionals in the field The educational sessions presented in Chicago will cover a range of indepth topics to helpMake decisions about each product family ;
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